Internals

Student Staffing Coordinator

  • Hourly Rate: 14.50
  • Summer Commitment: Preferred

Position Overview

The Student Staffing Coordinator (SSC), under the supervision of the Student Leadership and Recruitment Coordinator of Student Technologies, is responsible for coordinating hiring activity and procedures for all student staff within Student Affairs - Information Technologies (SAIT). The SSC will assist with planning, preparation, and administration of hiring throughout the academic year, as well as help coordinate access and trainings for SAIT student staff. The SSC will be responsible for completion and submission of all paperwork related to hiring, training, background checks, and access, and will help implement associated procedures, including student staff hiring and separation, building and accounts access, and creation and maintenance of personnel files. The SSC is also responsible for communication with all incoming staff to ensure necessary hiring processes are completed according to campus policy.

Qualifications

Required: previous relevant administrative experience; effective communication skills and the ability to interact professionally with a diverse group of newly hired employees and staff; highly developed organizational skills and strong attention to detail; ability to work productively both independently and in teams; demonstrated leadership skills; high proficiency with Microsoft Excel and Word, web browsers, and email software; familiarity with internet resources; demonstrated success with administrative duties; dependability; strong presentation skills; ability to learn new skills quickly; minimum G.P.A. of 2.3.

Preferred: experience with the management of confidential or sensitive documents; knowledge of human resource functions in an office or University setting; understanding of UC Berkeley's residence hall environment; comfort with teaching or training others; experience using a Unix-based operating system; experience developing training material and delivering training presentations for groups of staff.

Terms of Employment

  1. The period of employment for this position commences upon hiring and continues at least through the end of the 2011-2012 academic year (availability beyond 2011-12 strongly desired).
  2. The Residential Computing Student Staffing Coordinator is paid a wage of $14.50 per hour. The position's classification title is Student Assistant III. The Student Staffing Coordinator must be a currently enrolled UC Berkeley student with a minimum GPA of 2.0 (2.3 or higher preferred). Students with less than a 2.3 GPA may be asked to limit their work hours.
  3. The incoming Student Staffing Coordinator will participate in approximately 30 hours of required training that will take place during October, November and December of the Fall 2012 semester.
  4. The Student Staffing Coordinator is encouraged to work during the summer of 2012, especially in the month of June, for 10-15 hours per week during regular business hours, and is required to work during August 2012.
  5. Active participation in Senior Staff training and Residential Computing Consultant (RCC) training during August 2012 is required.
  6. The Student Staffing Coordinator is required to work between 10-15 hours per week during the academic year. A work schedule will be determined in consultation with the Student Leadership and Recruitment Coordinator.
  7. It is a requirement that anyone in this position work in a safe and responsible manner while not putting him/herself or others at risk. This includes complying with applicable policies and regulations, using personal safety gear, observing warning signs, learning about potential hazards, and reporting unsafe conditions.
  8. This position is subject to a criminal background check. A DMV check for valid driver's license and driving record is also required . Position meets the following criteria:
    • Possession of key or card access to computer storage areas.
    • Access to detailed personally identifiable information about student staff which might enable identity theft, such as access to information that identifies or describes an individual, including but not limited to name, address, telephone number, social security number, date of birth, and personal characteristics that would make the individual's identity easily discoverable.
    • Occasional operation of University vehicles as part of assigned job duties.
    • Specific job duties: Requires access to staff personnel files which contain one or more pieces of personally identifiable information including name, social security number, and birth date.
  9. Employment with the Information Technologies unit is subject to the applicant's ability to provide appropriate documentation and sign necessary papers for employment in conformance with state laws and University regulations.
  10. Continued employment is contingent upon satisfactory job performance evaluation by the Student Leadership and Recruitment Coordinator of SAIT.

Job Duties

(40%) Hiring Coordination and Support

  • Help coordinate, develop, and complete hiring processes for all student positions within SAIT, under direct supervision of the Student Leadership and Recruitment Coordinator and in collaboration with other IT managers/supervisors and student lead staff.
  • Coordinate hiring preparation procedures, including updating of job descriptions, application forms, and interview materials.
  • Ensure that all necessary hiring documents are updated and available, including sending email reminders to staff as appropriate and in accordance with established hiring calendar.
  • Organize and distribute application review materials, interview questions, and job descriptions to hiring committees during the selection process.
  • Act as primary support during the official hiring process for student staff, including communication with new employees; completion and processing of paperwork for payroll verification, building access, safety training, job agreements, and other required documents.
  • Create and maintain student staff personnel files.
  • Track completion of all necessary steps in the hiring process for each student employee.
  • Grant necessary file server and internal accounts accounts access (as applicable) to newly hired student employees.
  • Complete separation procedures for staff who are leaving the organization, including account closures and building access termination to maintain the security of IT systems and data.
  • Respond to SAIT hiring email.
  • Work closely with student lead staff and other IT supervisors to establish best hiring and training practices.
  • Conduct evaluation of SAIT staffing organization and hiring policies and procedures and provide feedback to the Student Leadership and Recruitment Coordinator.
  • Coordinate and process work-study offers for student employees.

(20%) Administrative Duties

  • Organize, distribute, collect student timesheets each month, obtain appropriate supervisor signatures, and make copies for records.
  • Ensure that status is updated for all administrative work requests using online ticketing system.
  • Keep staff personnel files updated and complete.
  • Respond to building access requests, including access for new employees and access level changes.
  • Document all SSC projects on an ongoing basis and complete summary reports.
  • Update class/work schedule regularly using CalAgenda.

(15%) Training Support

  • Facilitate student staff online trainings - such as the Sexual Harmassment Training and FERPA training.
  • Facilitate student staff in-person trainings - such as the RSSP Safety Training video and CalAgenda.
  • Update, create, and distribute training and orientation materials for IT student staff.
  • Compile necessary training documentation for individuals' personnel files.
  • Work with IT leads and supervisors to develop training material. Participate in orientating and training new IT student staff (especially during August).

(15%) Documentation

  • Maintain updated version of all forms/documents related to hiring, general training, and evaluation.
  • Update and create documentation related to hiring process and SSC position on Residential Computing and SAIT wikis.
  • Document each employee's hiring/training progress in Residential Computing online human resource database.
  • Maintain/update SAIT alumni information.

(10%) Staff Development

  • Assist in coordinating performance evaluation process for all IT student staff, including ensuring that every employee has an evaluation on file.
  • Help to ensure that performance evaluation process is effective and that staff carry out associated duties.
  • Work with IT supervisors to review and update staff performance evaluation format as necessary.

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