$ per hour
Summer Preferred

The Student Staffing Coordinator ...
Coordinates hiring for SAIT student employees:
  • Contacts new employees with instructions and resources for hiring procedure.
  • Uses online ticketing system to initiate hiring process with payroll department.
  • Ensures all necessary hiring paperwork is completed and submitted to payroll and HR.
  • Monitors and updates status of new employees in the hiring/onboarding process.
  • Coordinates background checks and DMV record checks for new employees when position requires.
  • Initiates creation of accounts and access for new staff.
  • Assists with recruitment and hiring planning.
  • Posts available jobs on UC Berkeley websites.
Maintains documentation and records
  • Creates and maintains personnel files for student staff.
  • Files employee-related documents as needed.
  • Creates, maintains, and updates files and documents used in the hiring process.
  • Maintains training documentation for Staffing Coordinator position.
  • Coordinates and tracks completions of mandatory online training for student staff; collects and files training documents.
Coordinates student offboarding procedure:
  • Communicates with leads and supervisors for employee offboarding (separation) requests.
  • Gathers all necessary employee information to submit to payroll and HR.
  • Ensures all access and permissions are disabled.
Serves as resource for student HR and hiring related issues:
  • Responds to staffing-related inquiries from supervisors and leads.
  • Processes and coordinates work-study referrals.
  • Fields questions and communicates policies related to student time reporting.
  • Acts as liaison between staff and Payroll/HR department.
Examples of Projects and Daily Tasks:
  • Contact new staff to coordinate hiring procedure.
  • Create new employee accounts for access to internal tools and systems.
  • Update student employee roster.
What You'll Bring to the Job
Required Skills:
  • Strong attention to detail
  • Highly developed and demonstrated organizational skills
  • Effective communication skills and the ability to interact professionally with a diverse group of newly hired employees and staff
  • Strong writing skills
  • Strong familiarity with MS Excel and bConnected tools (Google Docs and Sheets, bCal, bMail)
  • Ability to learn quickly with minimal supervision
  • Dedication to work and ability to work independently
  • Minimum GPA of 2.0
  • Previous relevant administrative experience
  • Experience with management of confidential or sensitive documents
  • Knowledge of HR functions in an office or University setting
  • Experience teaching or training others
  • Experience developing training materials and delivering training presentations
  • Minimum GPA of 2.3.
What You'll Learn on the Job
  • How to develop and implement processes and procedures in a large organization
  • Advanced professional communication skills
  • Detailed student hiring and onboarding processes
  • Employee payroll and HR procedures
Availability & Training Requirements
  1. The period of employment for this position begins upon hire and continues at least through the end of 2017-2018 academic year.
  2. Must be a currently enrolled UC Berkeley student.
  3. Must be available for 2-5 hours per week of training during the spring 2017 semester, including New Staff Orientation on Friday, April 7.
  4. Must be available to work 15-30 hours per week during the summer.
  5. Must be available to work 10-15 hours per week during the academic year.
  6. Must participate in Residential Computing Consultant (RCC) training during week of August 7, 2017.
  7. Required to attend all-staff training on August 18, 2017.
  8. Must clear a criminal background check due to the level of data access and access to systems and physical spaces required by the position.
  9. Continued employment is contingent upon satisfactory job performance evaluation by the Student Leadership and Recruitment Coordinator.
The Interview
What to Expect

Staffing Coordinator candidates will meet with a small panel that includes the current Staffing Coordinator, the position's supervisor, and a member of another team that regularly works with the Staffing Coordinator to discuss how their skills and experience are a fit for the job. The interview will last about one hour, and will include some general questions as well as some that are specific to the position responsibilities. Candidates will be asked to bring a BearFacts transcript to verify they meet the minimum GPA requirement.

Sample Interview Questions
  • Describe a time when you’ve had to balance many responsibilities at once. How did you organize your daily tasks and prioritize your work?
  • What experience do you have creating or improving procedures to make work more efficient?
  • Describe a past situation when you encountered a complex or unexpected problem. How did you go about solving it?

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